Video to SOP with AI: Turn Existing Videos into Step-by-Step Work Instructions

30-second summary

Video is the fastest way to capture how work is actually done.
But video alone is not usable as documentation. In 2026, nobody watches a 15-minute video just to find one step.
This is how AI turns your existing videos into clear, searchable SOPs and work instructions in minutes.

Why video alone is not enough for SOPs

Videos capture real work better than text:

• correct sequence
• timing and hand movements
• machine feedback
• spoken explanations

The problem is access.

Raw videos are:

• hard to search
• hard to reuse
• inconsistent across teams
• useless for quick reference

An SOP must be structured, not just recorded.

How to convert video to SOPs

If you already have videos of your processes, there are several ways to turn them into SOPs:

• Watch the video, write steps manually in Word or PowerPoint, take screenshots
  This is slow, error-prone, and does not scale.

• Use general AI tools like ChatGPT or Gemini
  Limited by video length, structure, and consistency.

• Use screen-recording tools like Scribe or Whale
  These work mainly for screen recordings, not physical processes.

• Use TagPlan AI
  Convert any video: screen recordings, phone videos, GoPro footage, or real shop-floor processes.

Convert video to SOP with AI (fast and practical)

TagPlan AI is built specifically for work instructions and SOPs.

The workflow is simple:

• Record or upload a process video
  Works best with videos up to ~20 minutes.

• Add context
  Target audience, level of detail, SOP vs work instruction.

• Let AI process the video
  Roughly 1 minute of video takes ~30 seconds to process.

• AI generates a structured SOP
  Steps, titles, descriptions, safety notes, and key actions.

• Review and adjust
  AI is not perfect. You validate and correct where needed.

• Translate into multiple languages
  Review translations.

• Publish or share
  Share via link or QR code, always using the same standard.

No scripting.
No manual typing.
No rewriting every time the process changes.

When this works best

Video-to-SOP works especially well for:

• manufacturing processes
• machine setup and changeovers
• maintenance and inspections
• onboarding and training
• internal IT or software workflows

Anywhere the real process matters more than written theory.

Frequently Asked Questions

Can I use my existing videos?

Yes. Videos do not need to be perfectly filmed. If one video contains multiple procedures, split it before processing to keep SOPs short and usable.

Does this work for both SOPs and work instructions?

Yes. You can generate high-level SOPs or detailed operator instructions. Just specify the intent before generation.

Do I need special software for screen recordings?

No. Any standard tool works: OBS, built-in Windows or macOS screen recording, or browser recorders.

Get early access

If you already have videos but still struggle with outdated or missing SOPs, you can join the TagPlan Work Instructions Early Access program.

https://tagplan.app/ai-training/early-access